VirtualPostMail Review: My Honest, Hands-On Experience
When you move like a digital nomad and change locations often, you know that having a physical address for mail can become a real pain.
Using the address of your hotel or short‑term rental rarely works, and many times it is not even accepted. Which is why virtual mailboxes make total sense.
Since 2009, VirtualPostMail has offered a virtual mailbox with real commercial street addresses in the U.S., plus envelope and content scanning, mail and package forwarding, check deposit, and extras designed for life on the move.
I am going to break VPM down so you know how it works, how well it handles the day‑to‑day, where it shines, and where I think it could improve on on.
What is VirtualPostMail?
VirtualPostMail is a US-based virtual mailbox service that owns and operates its own locations in California, Delaware, Florida, Nevada, and Texas.
They receive your mail, scan the envelope, notify you in a clean web dashboard, and if you request it, they open and scan the contents so you can download the PDF while you are crossing borders.
They also forward letters and packages anywhere, process check deposits, and offer more complete services for companies.
Plans start at about US$20 a month, and as you move up, the limits and convenience go up with you.
How VirtualPostMail Works
1. Pick an address
After you create your account, choose one of the five states where they have real street addresses that work for banking and registrations.
2. Complete the forms
Submit USPS Form 1583 and your ID verification. It is required to legally authorize mail handling.
3. Add recipients
Add yourself, a partner, or your company. When something arrives, you get a notification in the dashboard.
4. Mail arrives
When notified, request an interior scan. You will see the contents as a PDF in your digital inbox.
5. Decide with one click
You can forward to wherever you are, store for a while, or shred securely.
6. Checks and packages
If you receive a check, request a deposit. Packages can also be forwarded or consolidated to save on shipping.
VirtualPostMail Key Features
Scanning and digital inbox
Envelope scans come in quickly, and VPM can digitize them on demand. PDFs live in an inbox where you can search, organize, and download for accounting or archiving.
Higher plans include generous digital storage, so you do not have to keep deleting.
Forwarding and address flexibility
When you need the physical item, VPM forwards it via different couriers inside and outside the United States. Yes, they can send it wherever you are.
The commercial address can help with banks and processes that will not accept P.O. boxes.
There is also a free physical storage window before fees kick in, which is perfect to consolidate while you finish a trip.
Check deposit and pro features
Check deposit is a lifesaver if you get paid in paper while abroad. The mailbox also includes a Registered Agent option for your LLC or Inc., and supports multiple recipients under the same account, which is handy if you juggle personal brand and company.
Security and in house operations
VPM runs its own facilities, with a clear chain of custody and secure shredding when you discard items.
You are not relying on a random third party as with some marketplaces. That consistency matters with sensitive documents.
VirtualPostMail Pricing and Plans
VPM organizes plans by volume. The more mail and openings you expect each month, the more complete the tier. I like this because you pay for real usage and use add-ons only during peak months.
If you will request only a handful of openings and scans, Starter is enough. It works for personal use or very light freelance needs.
Plus is the sweet spot for many nomads. You get more items and openings each month and enough wiggle room for bank statements, notices, and occasional contracts without falling into overages.
If you regularly receive contracts, checks, and packages, manage several recipients such as personal brand plus LLC, or want priority handling, then Business fits better.
Premium targets teams or high volume. If every week brings decisions and forwarding, this level removes friction and gives you the speed and support that pace requires.
The good news is that you can add extra openings and scans, extended physical storage, domestic and international forwarding, and additional recipients as add ons whenever you need them, without jumping a full tier just for a one time event.
Before choosing, run your real cost. Estimate average monthly mail, the share you will open and scan, and forwarding per quarter. Many times a mid tier ends up cheaper than the entry plan with lots of overages.
What VirtualPostMail Could Improve
VPM offers addresses in five states only. If you need an extremely specific city, it may not be available. The mobile experience exists, but the web dashboard is the star. It works very well, just do not expect a flashy app. And, as with any serious virtual mailbox, if you open and scan everything or do heavy international forwarding without consolidating, costs can add up.
My rule of thumb is simple: open what is necessary, consolidate packages, and schedule forwarding.
Who is VirtualPostMail for?
Great fit if you are:
- Nomad or freelancer who gets paid in the United States, receives documents, and needs a commercial address that banks will accept.
- LLC or small business and want Registered Agent support plus check deposit.
Not ideal if you:
- Want multiple countries or dozens of very specific cities. VPM is United States only.
- If you are chasing the lowest possible price because you receive two letters a year.
Alternatives to VirtualPostMail
Traveling Mailbox feels more geographically flexible within the United States because it offers more locations and a polished app. Pricing tends to be in similar ranges. If city variety matters more to you than in-house operations, it is a strong comparison.
Anytime Mailbox is a marketplace with a huge network in many countries and cities. The upside is variety and a low entry price in some locations. The downside is that quality depends on the local operator. Some addresses are excellent, others are just okay. It is useful when you need an exact city or have very light usage.
Is VirtualPostMail Worth It for Digital Nomads?
If you are a traveling professional and need a United States address with reliable mail management, yes, VPM is worth it.
The mix of in-house facilities, clear scans, controlled forwarding, and extras like check deposit and Registered Agent saves time and headaches.
Do the cost math before deciding. Consider monthly mail volume, openings and scans, forwarding, and the number of recipients.
If your needs are very light or you want a global address variety, start with marketplace style solutions.
Frequently Asked Questions
Does VPM help with opening or maintaining United States bank accounts?
It helps because you get a real commercial address. Every bank has its own rules, so confirm with yours.
Do I need TruLease or TruResidence?
If you are asked for proof of residence, like a lease or utility bill, VPM sells those as separate products. For mail management, the virtual mailbox is enough.
How does check deposit work?
You request it from the dashboard, and VPM processes the deposit through the bank lockbox. It solves the problem when you are abroad and someone pays you by paper check.
What if I exceed limits or free storage time?
You pay overage for extra items or extended storage. Choose the tier that matches your real volume.
Does it work if I am outside the United States all year?
Yes. That is the point. Centralize, digitize, and forward on demand, no matter where you are.
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