Best Virtual Mailboxes for Travelers and Digital Nomads

"You've successfully frozen your account. What address should you send your new credit card to if you are always on the go as a digital nomad?"

This phrase strikes literal fear into my heart as a digital nomad and long-term traveler. Not only because I don’t want people to use my money without permission, but I am also moving to a new country every couple of weeks. And I need those credit card points so I can keep traveling!

But wait… what about the utility bill notices for my home base? My grandma also just asked if I got her Christmas card. And what do you mean you only send paper copies for city taxes?!?

I'm sure you've been there too. Physical paper mail is truly a struggle for digital nomads.

Fortunately, there are virtual mailbox services. These are innovative solutions specifically designed to deliver to you physical mails and packages faster than the Pony Express.

In this guide, we are going to help you compare them so that you can find and choose the best ones for receiving and managing your deliveries from anywhere in the world.

The 9 Best Virtual Mailbox Services Compared

Let’s take a look at the offerings out there so that we can analyze properly and have confidence in our decisions. Shall we?

1. Traveling Mailbox

Best Overall

Traveling Mailbox
Features
  • • Integrations with Evernote, Bill.com, Google Drive, and Dropbox
  • • Email and Push notifications
  • • Unlimited Cloud Storage
  • • Quick Document Scanning
  • • 7-day-a-week customer service
  • • Phone and Chat
Pros
  • Junk mail doesn’t count toward your incoming envelope limit
  • Rollover scans with the Extended Plan
  • Military Discounts Available
  • Minors do not count toward your recipient limit
Cons
  • US Only addresses
Price
  • • Basic Plan starting at $15 per month

Traveling Mailbox is a no-frills service that does what you need the best virtual mailbox to do. It is simple with its pricing and plans, without additional hidden fees. It offers rollover scans so you don’t lose them every month. And they have basic integrations so you can control your digital documents. Finally, they are open to contact and have an excellent customer support team.

2. VirtualPostMail (VPM)

Best For Security

VirtualPostMail (VPM)
Features
  • • Automated mail scans
  • • SOC 2 Type II Certified
  • • HIPAA compliance
  • • FREE 60-day physical mail storage
  • • Unlimited digital storage
Pros
  • A registered agent is included with all mailbox plans
  • Maintain legal compliance for your LLC or corporation
  • Offers additional services for residency beyond virtual mailboxes
  • All locations are equipped with 24-hour surveillance cameras and security alarms.
  • Mail scanning requests are usually processed within 6 business hours.
  • Check deposit requests are typically processed within 1 business day.
  • OCR'd PDF Files
  • Sign up for a US address without living in the US.
Cons
  • You cannot customize your needs to a location
Price
  • • Starting at $20 per month for 25 envelope scans
  • • Additional charge per scan
  • • 10 pages per mail

VirtualPostMail (VPM) uses Amazon Web Services to store data. They boast their compliance with HIPAA which, to be fair, is incredibly impressive! They even offer API integrations and automatic scanning. If you want security and digital automation options… This is world-class stuff. That said, you will pay a premium for this service.

3. Anytime Mailbox

Best For Customization

Anytime Mailbox
Features
  • • USA and International addresses
  • • Local Package and Mail Pickup
  • • Free Unlimited Online Storage
Pros
  • Phone Notifications
  • Pricing, plan allowances, and feature availability vary per location
  • Choose what to do with every single piece of mail
  • Pricing, plan allowances, and feature availability vary per location and needs
Cons
  • Different plans have different “Open and Scan” Limitations for the number of pages scanned per month
  • Additional fees for forwarding documents and packages are always added
  • Some addresses do not offer certain features (like check forwarding)
Price
  • • Most addresses are $9.99 monthly for basic services and increase depending on the location and feature availability
  • • In addition to shipping costs, there can be additional fees for mail storage and forwarding

Anytime Mailbox is a broker for mail collection and forwarding addresses. Each address offers different features at different price points. For example, some addresses include a set number of scanned pages per month with an additional cost per page and others only offer a cost per scanned page as a flat rate. Package and letter pickup service is often an added fee. Storage is often an added fee. This feels like the “Spirit Airlines” of virtual mail where every convenience is an added charge to the base fee.

4. iPostal1

Best For Phone Calls

iPostal1
Features
  • • US and international addresses
  • • Business Phone and Fax
  • • Unlimited Free Cloud Storage for Scans and Voice Messages
  • • Contacts Manager
Pros
  • Daily Package Storage
  • Automatic Email Notifications
  • Preparation of commercial invoices for international shipments
  • All addresses have the same plan
  • Receive Faxes
  • Phone call receive and forwarding service
Cons
  • International shipping does not include documents and packages for every address
  • International shipping has country limitations for some addresses
  • A limited number of scans per month
  • Additional scans at a set rate
  • Phone call receiving and forwarding service is expensive
  • Shredding Service is an additional charge
  • Local pickup is an additional charge per package
Price
  • • Starting at $9.99 per month for personal and increase for business

Just like Anytime Mailbox, iPostal1 is a broker service for virtual mailboxes and virtual PO boxes. You can find an address with services that fit your needs, admittedly with fewer options than its competitor. However, it is the only service that offers to receive phone calls and faxes for you and then forward your way.

5. BusinessAnywhere

Best Value

BusinessAnywhere
Features
  • • Offers additional business services
  • • Unlimited Digital Storage
Pros
  • Unlimited Scans
  • No additional fees for extra mail, page scans, or storage
  • Junk mail filtering
  • 2 day turnaround for scanning
Cons
  • 14 address options all in the US
  • You must cover the shipping costs for package and mail forwarding
Price
  • • Starting at $20 per month

BusinessAnywhere has a virtual mailbox but they are really a fully integrated business service offering. A one-stop-shop, if you will, for all of your business needs. They make things simple to understand, both with virtual mailboxes and with their additional business offerings. That said, their actual virtual mailbox service is excellent with simple, competitive, pricing and plans for every address they offer.

6. Post Scan Mail

Best for Businesses

Post Scan Mail
Features
  • • Shipment tracking and delivery updates
  • • Many addresses to choose from
  • • Unlimited cloud storage
Pros
  • Junk Mail Filtering
  • Automatic Notifications
  • Quick Document Scanning
Cons
  • International shipping can be expensive
  • Limited support options
Price
  • • Monthly starting at $10
  • • Free mail storage up to 30 days
  • • Free mail scanning up to 10 pages

Post Scan Mail is designed for volume. They have the most addresses available out of any on this list, so you can have the fastest turnaround times possible - since there is probably an address right next to where you want your letter or package to go. They are the only company to offer shipment tracking and delivery updates. Overall, Post Scan Mail is better for established (or establishing) businesses that have many letters and packages flowing per month.

7. US Global Mail

Best For Discounts

US Global Mail
Features
  • • Consolidation and forwarding
  • • Great discounts on shipping
Pros
  • Junk Mail Filtering
  • Automatic Notifications
  • Unlimited Recipients
  • Check Deposit Plans
Cons
  • 1 to 2 business days processing time
  • Limited number of locations
Price
  • • Monthly starting at $15
  • • Free mail storage up to 45 days
  • • Free mail scanning up to 10 pages

US Global Mail allows multiple companies to use the same address. They also offer great discounts on package consolidation and forwarding! With free check deposits and junk mail filtering, they are an attractive option for people expecting to receive lots of mail.

8. PO Box Zone

Best for Immediate Needs

PO Box Zone
Features
  • • Basic mail services
  • • Simple pricing
Pros
  • Lowest price per month
  • Quick response time
  • Simple to use
Cons
  • Limited address options
  • No additional services
Price
  • • Monthly starting at $5
  • • Free mail storage up to 15 days
  • • Free mail scanning up to 5 pages

PO Box Zone has your back. PO Box Zone has the lowest price per month on the list and offers the basic needs. They only have a couple of addresses to choose from and there are no tradeoffs to consider by location. Since they are smaller than some other companies here, they can be more agile and get your scan request back to you on the same day!

9. LegalZoom Virtual Mail

Best For Moving Money

Earth Class Mail (Now LegalZoom Virtual Mail)
Features
  • • Offers additional business and legal services
  • • Unlimited Digital Storage
Pros
  • You won't be charged extra for scanning as long as your mailed documents are 20 pages or less
  • Set rate for additional pages
  • 30 Day physical mail storage
  • Check Deposit Plans
Cons
  • US Only Addresses
  • Low Mail Items per month
  • Expensive package storage
  • 150 weight limit for package forwarding
  • Cancelation and reactivation fees
Price
  • • Monthly starting at $19
  • • Free mail storage up to 30 days
  • • Free mail scanning up to 20 pages

LegalZoom Virtual Mail is probably at the bottom of the list for their Virtual Mailbox Service. In comparison, the prices they offer for the same services are higher and have more stipulations. That said, they are the only service that offers a check deposit plan - so if you are receiving a boatload of checks, it could be a good option. Earth Class Mail was recently acquired by LegalZoom, so it may also be a good option if you want your legal documents received at the same place they are processed!

What Are The Key Features to Look for in a Virtual Mailbox?

Traveling Mailbox interface
Traveling Mailbox

Many features are common between these providers. Every one of the services on our list provides the following:

  • Real street addresses for personal and commercial use
  • USA domestic and international mail package forwarding with package consolidation
  • Open and scan mail (PDFs)
  • Check deposit
  • Recycling services
  • Shredding services
  • A phone application
  • An online portal

While all virtual mailbox services offer the basics, it's the extra features and capabilities that really set them apart. Let’s dive deep into the details.

💡
Be sure to read the fine print since, in general, each address has specific features, limitations, and price points.

Mail Scanning and Digitization

Virtual mailbox services offer different scanning options and pricing models. Some might throw in a few scans for free each month, while others let you scan to your heart's content but charge you per page. Figure out how much mail you usually get and pick a plan that won't break the bank.

Keep an eye out for cool features like junk mail filtering – nobody wants to see that spam!

Mail Forwarding Options

Not all services are created equal when it comes to forwarding. Some are letter-only, so if you're expecting packages, you'll need to look elsewhere. Watch out for sneaky extra handling fees on top of the regular shipping costs.

And make sure they can handle both domestic and international mail, depending on what you need. Bonus points if they offer package consolidation – who doesn't love saving a few bucks?

Package Acceptance and Handling

There are a few exceptions to virtual mailboxes that cannot accept packages. As a general rule, they charge storage fees by pound after a certain period of time, typically 30 days.

Most places will allow in-person pickup of packages, but they will charge you a few dollars to do so.

Physical Address and Street Address

Every one of the virtual PO and mailbox services listed here has physical and street addresses. This is a requirement in this day and age. It provides businesses credibility and can give some pretty nice tax benefits if you have your wits about you.

Some services even offer additional business services, like a Resident Agent, to make your LLC even more legit!

Check Depositing

Paper checks might feel old-school, but they're still around. Most virtual mailbox services will deposit them for you, but it usually comes with an extra fee. It's super easy, though – just a few clicks and they'll send it off to your bank for you.

App and Web Interface

Many of these companies have been around for years (some even over 20!) perfecting their user interface. They are all effectively standardized and work like an email inbox where you can preview the outside of the letter or package, select the item, and choose what to do with it.

They all have online portals and phone applications with search bars for tagging/filtering included. Quite honestly, it's rare that you will miss an important message because of the software.

Security and Privacy

If you're all about keeping your info safe, look for a service that takes security seriously. Shredding is a must-have (some include it for free, others charge extra), and make sure they offer secure digital storage, too.

Some even use fancy HIPAA-compliant systems or Amazon Web Services. No porch pirates here!

Integrations

Not every service integrates with third-party applications. Most of the virtual mailbox companies on this list have their own digital storage methodologies, but some integrate with storage tools like Dropbox and Google Drive via API.

It doesn’t seem to be a common practice at this point, but there are ways (depending on the service) to automate the “Receive” -> “Open and Scan” -> “Shred” -> “Notification” workflow for physical mail. Pretty sweet, right?

Who Should Consider Virtual Mailboxes?

From experience, a virtual PO box is a must-have in any traveler's toolbox.

In fact, digital nomads, remote workers, expats, online entrepreneurs, RVers and Vanlifers should all consider a virtual mailbox service.

What Are The Benefits of Getting Virtual Mailboxes?

VirtualPostMail (VPM) Interface
VirtualPostMail (VPM)

All travelers know that even something as simple as receiving mail can be a hassle, especially if you're constantly on the move. This is why virtual mailboxes offer a secure and convenient solution to traditional mail management. But what exactly are the benefits of getting a virtual mailbox? I'm glad you asked. Here my top reasons.

Location Independence

You can be anywhere in the world, literally, and receive your mail. You can plan to have that new puffy jacket arrive at your hotel before your hike so you don’t have to carry it across the world. And even though you don’t reside in the United States, you still have a permanent address you can use on all of the required legal and government forms. 

Security and Privacy

Sure, you could have your family open and send your mail. But, really, do you want them to see your financials? Virtual mailboxes keep your personal information where it should be… personal. Plus, most services use secure facilities and encryption to protect your mail and data. In some ways, having a virtual mailbox is even more secure than a physical one!

Convenience and Efficiency

As long as you have an internet connection, you can log in to the online portal or phone application and view your important documents immediately. With check forwarding services, you don’t have to lift a finger to make your money appear in your account. On top of that, you can have your mail opened, scanned, reviewed, and on its way to you in hours if need be!

💡
PRO TIP: You should not order a digital mailbox if you want to use it for Google My Business or Google AdSense for business. Google may not recognize the address as a valid address during the verification process.

Potential Tax Benefits

Depending on your situation and the service's location, you might even benefit from tax advantages. For example, you can avoid some taxes if your “permanent address” is outside of a city or state that requires special taxes.

🟡
Disclaimer: Of course, this is not tax advice. You should consult your own tax, legal, and accounting advisors before making any decisions. And if you want to learn more about digital nomad taxes, check out our dedicated digital nomad tax guide.

The Bottom Line

So, is it worth getting a virtual mailbox service? From experience, you must have a handle on your physical mail. When you are traveling around the world, it is already hard enough managing the logistics - let alone dealing with the uncertainty that you are missing something important that was sent to you.

At the very least, nobody can hit your virtual mailbox with a bat.

Ready to Receive and Manage Your Deliveries From Anywhere in the World?

If you want more digital nomad guides like these, sign up for our free newsletter and get upcoming articles straight to your inbox!

You can also follow us on Instagram and join our Facebook Group if you want to get in touch with other members of our growing digital nomad community!

We'll see you there, Freaking Nomads!

Disclosure: Hey, just a heads up that some of the links in this article are affiliate links. This means that, if you buy through our links, we may earn a small commission that helps us create helpful content for the community. We only recommend products if we think they will add value, so thanks for supporting us!