Todoist Review: Best To-Do List App for Digital Nomads?

In 2025, productivity apps for remote workers are booming for remote workers. But finding one that actually sticks is... Well, a whole different story.

You’ve got endless to-do list apps promising to change your life, but most end up abandoned by remote workers and freelancers after a week. So where does Todoist stand in all this? Is it the tool for digital nomads who are busy, always on the move, and juggling multiple projects?

In this article, we break down the features that make it a favorite (like offline access, cross-device syncing, and gamified productivity), the things that might annoy you, and whether it’s actually worth the $4/month.

Let’s get into it.

Todoist: Quick Verdict

What is Todoist?

Todoist is a task manager that helps you keep your life together, without making it more complicated.

At its core, it’s a simple to-do list app. But once you start using it, you realize it’s way more powerful than it looks.

You can create separate projects for everything: client work, personal goals, travel plans, even side hustles. Then you organize everything with labels, filters, and priorities so it’s not just one giant list screaming for your attention.

What makes Todoist stand out is how clean and distraction-free it feels. There aren’t a million features in your face. It does a few things really well, and that’s kind of the point.

I’ve been using the Business plan for over a year now, juggling work across time zones, and it’s never let me down. It syncs across all devices, works offline, and makes checking things off oddly satisfying.

More on the most useful features for digital nomads in the section below!

Todoist’s Best Features (with Real-World Use)

Quick Actions + Keyboard Shortcuts

First and foremost, adding a task in Todoist takes literally two seconds, and once you get the hang of the keyboard shortcuts, you barely have to touch your mouse. It just makes the whole workflow smoother and faster, especially if you're a freelancer or remote worker frequently jumping between focus sessions and calls.

Cross-Platform Support + Offline Sync

Todoist works pretty much everywhere: laptop, phone, browser, even on your watch if you’re into that. And it syncs in real time, so you can switch devices mid-task and nothing breaks.

Offline mode is solid too, which is a lifesaver for digital nomads who often find themselves stuck in some random café with garbage internet. You can still get work done, and it syncs everything once you're back online.

Smart Views: Calendar, Kanban, Custom Filters

Different roles need different views. If you're managing client projects as a freelancer, a Kanban board in Todoist keeps things moving through stages like "To Do" → "In Progress" → "Done."

Business owners or remote team leads might prefer calendar views to track deadlines. And filters, like “due today” or “#clientA”, let you quickly zero in on what matters. It’s flexible without being overwhelming.

Natural Language Input

This is one of the features I love most. Instead of setting a due date manually, you just type something like “Finish article Thursday at 3pm” and Todist magically understands. It’s the kind of thing you don’t realize you need until you’ve used it... And then you can’t go back!

Collaboration Tools

If you work with a team, like your VA, co-founder, or a few collaborators, Todoist makes it easy to assign tasks, leave comments, and stay aligned.

Small businesses or content teams often use it to manage campaigns or product launches. It keeps communication streamlined without having to use five different tools.

Productivity Reports + Karma

There’s a built-in productivity tracker that shows how much you’re actually getting done. It’s pretty motivating, especially if you’re working solo and no one’s holding you accountable.

The Karma thing sounds cheesy (you get points for completing tasks), but it honestly helps. Keeping a streak going feels weirdly satisfying.

Templates & Email/Calendar Integrations

Todoist comes with built-in templates for everything from social media calendars to packing lists.

If you’re a content creator, setting up a publishing workflow takes minutes. If you’re a business owner, you can turn emails into tasks or sync Todoist with your calendar to keep everything in one place. It reduces decision fatigue and saves time.

Todoist Pricing in 2025

Todoist keeps things simple with three main pricing tiers: free, Pro, and Business. Here’s what you get at each level, and how it stacks up against competitors like Notion and ClickUp.

Free Plan: $0/month

Perfect if you’re just getting started or need a lightweight setup.

• Up to 5 active projects
• Basic tasks, recurring due dates, priority levels
• 3 filters
• 7-day activity history
• Email + calendar integrations
• Offline access (mobile + desktop)
• Max 5 collaborators
• File uploads up to 5MB

Pro Plan: $4/month (billed annually) or $5/month

This is where Todoist starts to shine.

• Up to 300 active projects
• Task reminders
• Labels (up to 150)
• Unlimited activity history + backups
• AI-powered task assistant
• File uploads up to 100MB
• Up to 25 collaborators per project

Business Plan: $6/month (billed annually) or $8/month

Built for teams and small businesses.

• 500 active projects (+300 per user workspace)
• Everything in Pro
• Team inbox
• Admin console + centralized billing
• Team templates + shared activity logs
• AI assistant across the workspace
• Up to 250 collaborators/project
• Up to 1,000 users in a team workspace
• File uploads up to 100MB

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How Todoist Pricing Compares (vs Notion & ClickUp)

• Todoist Pro: $4/month (annual)
• Notion Plus: $10/month (annual)
• ClickUp Unlimited: $7/month (annual)

Winner? Todoist is the most budget-friendly for solo workers.

• Todoist Business: $6/month (annual)
• Notion Business: $20/month (annual)
• ClickUp Business: $12/month (annual)

Winner? Again, Todoist. It offers solid collaboration tools and task features at a fraction of the cost.

How Todoist Compares to Other Similar Apps

We just looked at how Todoist stacks up price-wise against tools like Notion and ClickUp. But what about the features?

Here’s a quick side-by-side comparison to see how they measure up in real-world use, not just on paper.

So what’s the bottom line?

Todoist is simple. That’s what makes it great. It’s fast, distraction-free, and doesn’t try to do too much. You open it, type in your task, and you’re done. If you’re someone who just wants to stay on top of things without messing around with endless features, it’s kind of perfect. That’s exactly why so many remote workers and digital nomads stick with it.

Notion is powerful, no doubt. You can build entire systems in it—your notes, your calendar, your content planner, even a second brain if you’re into that kind of thing. But it takes time. It’s easy to get caught up building the “perfect setup” and never actually using it. If you’re someone who loves customizing every detail, it might be your thing. If not, it can be a bit much.

ClickUp is a beast: great for teams with big, complex projects. You’ve got timelines, dashboards, automations… the whole kitchen sink. But if you just need a place to keep track of your tasks, it’s probably more tool than you need. It’s like opening Photoshop to crop a photo: you can do it, but there are easier ways.

In the end, Todoist wins for people who want to get things done and move on with their day. It’s not trying to be everything. It just works and sometimes, that’s exactly what you need.

Ready to give Todoist a Try?

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